ICTA moving toward a paperless, technology-driven environment have learned that doing so effectively means implementing the right tools and re-engineering existing paper-based and paperless processes. Adopting technologies to scan, store, and electronically organize paper files and other important documents are key factors. However, they only represent half the solution. Procedures in a paper world simply will not work in a digital environment. Adopting new paperless technologies require firms to adapt and standardize internal procedures-thereby creating firm-wide best practices.
Types of functions integrated by office automation systems include (1) electronic publishing; (2) electronic communication; (3) electronic collaboration; (4) image processing; and (5) office management. At the heart of these systems is often a local area network (LAN). The LAN allows users to transmit data, voice, mail, and images across the network to any destination, whether that destination is in the local office on the LAN, or in another country or continent, through a connecting network. In particular, it also includes the following
.exchange of information
.management of administrative documents
.handling of numerical data
.meeting planning and management of work schedules
.Digital Assets Management